Prepared for Ghana Bound
AI
Automation
Plan
Automation
Plan
Lead Workflow · Property Matching · Ad Management · Email Agent
The roadmap
Built to
grow with
your business
grow with
your business
Each phase delivers standalone value. You see results before the next phase begins — no big-bang deployment, no waiting months for ROI.
0
Foundation
Discovery & Scoping
✓ Complete
1
Core Build
AI Lead Workflow
Apr – May 2026
2
Intelligence
Property Matching & Alerts
May – Jun 2026
3
Paid Growth
Ad Management
Jun 2026+
4
Full Automation
AI Email Agent
Q3 2026
Phase
Foundation
Timeline
0
Discovery & Scoping
April 2026
What we need to do
Scoping questionnaire completed by Sam
Draft and send proposal
Discovery call to walk through your current process, tools and answer questions about this proposal
Present workflow demo
Finalise contract / agreement
Set up shared Google Drive folder
Set up credential vault
What we need from you
Clear understanding of Ghana Bound’s lead channels, team capacity, and pain points
Confirmed scope, pricing, and timeline for Phase 1
Sign SOW / contract and pay a 50% deposit
Create a Gmail address for Drive and third-party tools (n8n, AI, APIs etc)
Provide credit card for recurring billing (prepaid card)
Set up WhatsApp Business API verification — setup guide
Investment
WhatsApp Business API setup$1,000
WhatsApp Business (monthly)$50 – $500/mo
Open Router (AI Token API)$100 – $150/mo
OpenAI (Whisper — voice to text)~$20/mo
n8n (Workflow Automation)~$20/mo
Gmail / Google DriveFree
BitwardenFree
SupabaseFree
CloudflareFree
Phase
Core Build · Active Now
Timeline
1
AI Lead Workflow
Apr – May 2026
What gets built
WhatsApp AI Responder — responds in under 5 min, 24/7
Multi-channel Intake — website, email & Instagram in one pipeline
Lead Scoring Engine — Hot / Warm / Cold automatically
Email Follow-up Sequences — 3/7/14-day nurture for cold leads
CRM Dashboard — every lead and score in one view
What you get
AI responds to every WhatsApp inquiry instantly — no missed leads
Only HOT leads (score 70+) ever reach your team
Cold leads nurtured automatically — zero manual follow-up
Weekly Monday report — leads, scores, response rate, top areas
Investment
Setup fee$2,500 – $3,000
50% deposit to start$1,250 – $1,500
50% on delivery$1,250 – $1,500
Monthly retainer$150 – $200/mo
Free support period3 months
Phase
Intelligence Upgrade
Timeline
2
Property Matching & Alerts
May – Jun 2026
What gets built
Property database connected via Google Sheets or direct API
AI property matching — buyer requirements auto-matched to listings
New listing alerts sent to matched buyers via WhatsApp
Price change and availability updates to interested leads
What you get
Right property to the right buyer — no manual matching needed
New listings reach warm buyers the same day they’re added
Buyers who went quiet re-engage when a match appears
Faster path from first inquiry to viewing
Investment
Setup feeTBD after Phase 1
Monthly retainerIncluded in existing
Requires Phase 1 live and stable for at least 30 days before Phase 2 begins.
Phase
Paid Growth
Timeline
3
Ad Management & Lead Generation
Jun 2026+
What gets built
Facebook & Instagram lead ads targeting diaspora buyers
Ad-to-AI pipeline — new leads flow directly into Phase 1 system
Campaign performance monitoring & weekly reporting
A/B testing of ad creatives and audiences
What you get
Consistent flow of new diaspora leads from paid channels
Every ad lead automatically scored and followed up — zero manual work
Clear ROI visibility: cost per lead, cost per qualified lead, cost per viewing
Campaigns optimised monthly based on real performance data
Investment
Management retainerTBD
Ad spend budgetYour budget (separate)
Ad spend paid directly to Meta. LampSystems charges a management fee only.
Phase
Full Automation
Timeline
4
AI Email Agent
Q3 2026
What gets built
AI agent monitors & manages Ghana Bound’s email inbox
Auto-classifies inbound emails: lead, inquiry, admin, spam
Drafts replies for review or sends approved responses automatically
Extracts new leads from emails and adds to CRM
What you get
Zero leads lost via email — every inquiry captured and responded to
Sam’s inbox handled by AI — only high-value emails need human attention
Full channel coverage: WhatsApp + website + Instagram + email all automated
Single dashboard view across all channels
Investment
Setup feeTBD
Monthly retainerIncluded in existing
Requires Phase 1 CRM live. Can be combined with Phase 2 or 3.
Ongoing from Phase 1 go-live
Monthly
Retainer
Retainer
One flat monthly fee. Tool costs billed at cost alongside retainer with full itemised breakdown.
Hosting & infrastructure
AI Agent optimization
Bug fixes & minor updates
Knowledge base updates
Weekly performance report
5 support tickets/month
Per month
$150–200
+ tool costs billed at cost · net-7 payment terms
Working together
How we operate
01
Phase by phase
Each phase is self-contained and delivers measurable results before the next begins. You always know what you’re buying and what you’ll get.
02
You stay in control
Your lead data, listings, and knowledge base stay under your control via Google Sheets you manage. No black boxes. No lock-in.
03
Change orders in writing
Any work outside the agreed scope gets a written estimate before work starts. No surprises on your invoice. Ever.
Let’s get started
Ready to
automate
Ghana Bound?
automate
Ghana Bound?
Phase 1 starts as soon as the contract is signed and deposit received.
Agency
LampSystems
Website
lampsystems.ai
Document Ref
LS-2026-GHB-01